Sheridan Township Board of Trustees Meeting
February 15, 2022
I. Call to Order: The meeting was called to order by Richard Porter at 7:00 pm.
The Pledge was led by Gary Tompkins
Present: Randy Fisher, Scott Frederick, Stephanie Craig, and Richard Porter, Hayley England.
Audience: Gary Tompkins, Doug Pollman, Shanna Pollman, Harold Badger, Jim Haadsma, Lance Lohrke
II. Approval of Agenda: Randy would like to add an item; number 4 in new business to discuss a new bookkeeper. A motion was made by Randy, 2nd by Scott to accept the agenda with the addition. All in favor. The motion passed.
III. Approval of previous Township Board Minutes. A motion was made by Randy, 2nd by Scott to accept the January 18th meeting minutes as presented. All in favor. The motion passed. A motion was made by Scott, 2nd by Randy to accept the January 26th meeting minutes as presented. All in favor. The motion passed.
IV. Payment of Bills: A motion was made by Scott, 2nd by Randy to approve the payment of the bills. Roll call vote; all in favor. The motion passed.
V. Treasurers Report: A motion was made by Randy, 2nd by Scott to accept the treasurers report as presented. Roll call vote; all in favor. The motion passed.
VI. Correspondence: Richard updates us on the solar progress. The new superintendent for River Forks met with him last week to update us on their progress and plans. Randy asks if they have pulled a permit for the renovations of Tomac Woods clubhouse.
VII. Committee Reports:
1. Planning Commission/Roads – Scott Frederick. Scott talks about the road workshop they had with the county last week, which went very well. We are working together with the county to make plans for our roads in the near future.
2. Fire – Chief Lance Lohrke. See the attached report for the calls in January. Chief Lance goes over the January calls. Training for January was a Haz Mat refresher. They had a CPR class this week.
VIII. Public Comment: Gary goes over the senior millage allocation committee. They have increased the poverty limit so that more seniors can get involved in the programs that are offered. Gary goes over the budget for the county; the mistakes that have been made in the past that are affecting the current budget. He believes that there should be more money going toward the roads since it is supposed to be a priority. Scott asks about the road equipment that the county purchased that is not currently being used. He feels that it ought to be sold if it is not being used to generate funds for the roads, and help alleviate the debt that was incurred by the purchase of the equipment.
Jim Haadsma gives an update on the state house bills that were passed. He also lets us know about some budget changes at the state level.
IX. Unfinished Business
1. Decommissioning Agreement. River Fork is still working on their decommissioning agreement, which needs to be completed before any work is started.
X. New Business
1. Coleman DeConick Proposal. Randy feels that we should have an annual agreement with him, not a monthly one. He also feels that we should get any changes/renegotiations of this contract at least 90-days in advance by either party. A motion was made by Randy, 2nd by Scott to present an agreement to Coleman DeConick for plumbing and mechanical services with an annual agreement of $720 per year for a plumbing and mechanical retainer; rescission or renegotiation of that agreement will be 90 days in advance by either party. Roll call vote; all in favor. The motion passed.
2. Present 2022-2023 budget. The changes for Coleman DeConick are noted in the new budget. Randy asks about the fire budget, and the current deficit. We need to look at the costs that we can adjust to so we can get a better handle on the fire budget.
3. Magnets with phone numbers for residents. 1000 would cost $330. 4x4 would be $432. They could be mailed with the property taxes. A motion was made by Randy, 2nd by Scott to purchase magnets price not to exceed $500. Roll call vote, all in favor. The motion passed.
4. New Bookkeeper. Randy feels that we need a proposal for the new bookkeeper; a list of things that we would expect this new person to do for us. He would like to see at least 3 people. Dick will ask our auditor to see if he has any suggestions for a replacement for Shirley. We need to make sure we have someone before she retires. Shirley would be a great asset in choosing a replacement, and she has agreed to sit in on the interviews.
XI. Adjourn: A motion was made by Hayley, 2nd by Randy to adjourn at 8:25. All in favor; the motion passed.
Stephanie Craig, Secretary